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Accessibility Checker in Microsoft Office

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In Office 365, to use the accessibility checker in Word, Excel and PowerPoint, look for the Check Accessibility button on the Review tab on the Ribbon. Click it to open the Accessibility Checker.

Check Accessibility button
Check Accessibility button
Screenshot of UI to open Accessibility checker
Inspect

Tip: Another easy way to open the Accessibility Checker is to use the Tell me box. Press Alt+Q, and then, in the Tell me box, type accessibility checker.

If you have an older version of Word, Excel or PowerPoint, and do not see the Check Accessibility button on the Review tab, follow these steps.

  1. Click File > Info.
  2. Select the Check for Issues button.

Tip: To the right of the Check for Issues button, under the Inspect heading, is a list of potential issues.

Inspect Workbook group screenshot
Check for Issues
  • In the Check for Issues drop-down menu, select Check Accessibility.
Check Accessibility menu item screenshot
Errors
  • The Accessibility Checker task pane appears next to your content and shows the inspection results.
Inspection Results box screenshot
  • To see information on why and how to fix an issue, under Inspection Results, select an issue. Results appear under Additional Information, and you’ll be directed to the inaccessible content in your file.

Based on the help document at https://support.office.com/en-us/article/Use-the-Accessibility-Checker-on-your-Windows-desktop-to-find-accessibility-issues-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f

Other helpful links:

Make Word documents accessible:

https://support.office.com/en-us/article/make-your-word-documents-accessible-d9bf3683-87ac-47ea-b91a-78dcacb3c66d

Video Training:

https://support.office.com/en-us/article/accessibility-video-training-71572a1d-5656-4e01-8fce-53e35c3caaf4

Accessibility Checker Warnings:

https://support.office.com/en-us/article/rules-for-the-accessibility-checker-651e08f2-0fc3-4e10-aaca-74b4a67101c1

Other MS Product Accessibility help links:

https://support.office.com/en-us/article/make-your-content-accessible-to-everyone-38059c2d-45ef-4830-9797-618f0e96f3ab

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